Preparing Document Flowchart, BPD, and DFD for AD Itd Cash Disbursement Process

What documents need to be prepared for the AD Itd cash disbursement process?

1. Invoice from AB & company

2. Check for payment

3. Accounts payable subsidiary ledger

4. Cash disbursements journal

Documents for AD Itd Cash Disbursement Process

The documents required for the AD Itd cash disbursement process include invoices, checks, accounts payable subsidiary ledger, and cash disbursements journal.

In the AD Itd cash disbursement process, various documents such as invoices from vendors like AB & company, checks for payment, accounts payable subsidiary ledger, and cash disbursements journal play crucial roles. These documents are essential for recording, approving, and processing payments in an organized manner.

The invoice received from AB & company is manually recorded in the accounts payable subsidiary ledger by the accounts payable clerk, Waleed. The check prepared by the cash disbursements clerk, Salim, is then sent to the company treasurer, John, for approval and signing before being mailed to the vendor for payment.

Additionally, the canceled invoice is returned to Salim for recording in the cash disbursements journal and filing. Furthermore, Waleed manually posts disbursements from the cash disbursements journal to the accounts payable subsidiary ledger once a week to ensure accurate financial records.

By maintaining proper documentation and following the established process, AD Itd can effectively manage its cash disbursement activities and ensure compliance with financial procedures.